Comparison
Kwazi vs Calendly
Calendly is a hosted scheduling service with a monthly plan per person. Kwazi is a free WordPress plugin that adds online booking, a CRM and forms to your own website, with your client data in your own database.
Facts about Calendly checked on 27 October 2026. Sources below the table.
Kwazi and Calendly side by side
| Feature | Kwazi | Calendly |
|---|---|---|
| Price | Free plugin. Paid add-ons are optional. | Free plan; Standard $10 and Teams $16 per seat per month. |
| Online booking | ||
| Online booking of services | Included | Included |
| Bookings for your whole team | Included | Paid option |
| Working hours and days off per person | Included | Included |
| Confirmation and reminder emails | Included | Paid optionReminders from Standard plan |
| Clients cancel or move it themselves | Included | Included |
| Clients | ||
| Contact record with notes and history | Included | Included |
| Organizations | Included | Not available |
| Tags, statuses and your own fields | Included | Included |
| Import and export with Excel or CSV | Included | IncludedCSV import in limited availability |
| Forms | ||
| Form builder | Included | Paid optionRouting forms, Teams plan |
| Answers land in your contact list | Included | Not availableOnly via Typeform or Google Forms |
| Data, team and connections | ||
| Data on your own website | Included | Not available |
| Roles and permissions | Included | Paid option |
| REST API and webhooks | Included | Paid optionWebhooks on paid plans only |
| Zapier and Make | Included | Paid optionStandard plan or higher |
| AI assistants (MCP) | Included | Included |
✓ included in the free version · Paid option: needs a paid plan, version or add-on · ✗ not available
Sources: calendly.com/pricing, Calendly Contacts overview, Calendly API overview, Calendly MCP server. Checked on 27 October 2026. Prices excluding VAT.
When Calendly fits better
You don’t have a WordPress website, you want a polished scheduling page right away, or your sales team needs round-robin routing and calendar sync today.
When Kwazi fits better
You have a WordPress website and want bookings, client files and forms in one place, without a monthly fee per person and with your data on your own site.
Questions about Kwazi and Calendly
Is Kwazi a free alternative to Calendly?
For businesses with a WordPress website, yes. Kwazi Free adds online booking with services, several team members, reminders and links to cancel or move, plus a CRM and forms, all for free. Calendar sync with Google and Outlook is planned as an add-on.
Where is my data stored?
With Kwazi, contacts, bookings and form entries are stored in your own WordPress database. Calendly stores them on its own servers.
What do I need to use Kwazi?
A WordPress website. Kwazi is a WordPress plugin and runs inside your own site. Prefer a fully hosted service? Then Calendly is the easier choice.
Bookings, clients and forms on your own website
Kwazi Free gives you online booking, a CRM and forms in one plugin.
